Frequently Asked Questions:
FAQs for Internship Training Directors


PREPARING FOR THE MATCH

  1. Which internship programs are eligible to participate in the Match?
  2. How do I register for the APPIC Match?
  3. Which students are eligible to participate in the APPIC Match and attend an APPIC-member internship program?
  4. My site has several different rotations, and I would like applicants to be able to rank the rotations in which they are interested separately on their Rank Order Lists. Is this possible?
  5. What is the "Interview Notification Date" in my APPIC Directory Online listing, and how should I go about setting that date?
  6. What considerations should I use in establishing my application deadline date for Phase I of the Match?
  7. What if my site has certain eligibility requirements for applicants (e.g., drug testing, crimiinal background check) that are conducted after the Match is completed?
  8. What if my site implements changes to the training program, positions offered, application requirements, etc. fairly late in the process? How do I communicate those changes to potential applicants?

THE TWO-PHASE MATCH

  1. Why is the APPIC Match conducted in two phases?
  2. What is the timeline for Phase I?
  3. What is the timeline for Phase II?

CONDUCTING INTERVIEWS

  1. Are there any guidelines regarding appropriate vs. inappropriate interview questions?
  2. Are there any guidelines regarding interviewing applicants with disabilities?
  3. Are there any guidelines about requesting photographs of applicants as part of the interview process?

PREPARATION AND SUBMISSION OF RANK ORDER LISTS

  1. What are my "Rank Order List(s)"?
  2. What special ranking options are available to internship programs during each Phase of the APPIC Match?
  3. Do I need to use more than one Rank Order List?
  4. What considerations are important in developing my Rank Order List(s)?
  5. As a Training Director, I plan to submit several Rank Order Lists during Phase I of the Match. Is it permissible to include an applicant on more than one of these lists?
  6. What if an applicant ranks our internship program even though we are no longer interested in that applicant?
  7. Are there restrictions on communication between applicants and programs during the Match?
  8. How confidential are my Rank Order Lists?
  9. I have a question with regard to a possible game that could be played by a site by creating and submitting multiple lists. Could a site with three positions, for example, improve their chances of getting their three top candidates by submitting three lists? Would this provide an advantage by allowing them to have three #1 choices, rather than ranking them as #1, #2, and #3 on a single list?
  10. Under the Matching Program, can't people make "under the table" deals?
  11. Where can I get more information about ranking applicants and the submission of Rank Order Lists?

MATCHING PROCESS AND RESULTS

  1. Does the Matching Program favor applicants or programs?
  2. How do I find out the results of the Match?
  3. How binding are the results of the Match?
  4. What do I need to do once I learned which applicants have matched to my site?

PARTICIPATING IN PHASE II OF THE MATCH

  1. What is Phase II all about and why does it exist?
  2. When does Phase II of the Match begin?
  3. Which programs, positions, and applicants are eligible to participate in Phase II?
  4. What is the timeline for Phase II?
  5. How will applicants know that I have an unfilled position in Phase II?
  6. My program is participating in the Match bus is not yet an APPIC member, and thus we are not included in the APPIC Directory Online. If we don't fill all of our positions in Phase I, how can applicants learn more about our program for Phase II?
  7. What do I need to do if I learn, on Phase I Match Day, that I have unfilled positions from Phase I?
  8. How do applicants submit applications in Phase II and how do I access them?
  9. How does the application "deadline" in Phase II work?
  10. What if I receive a lot of applications in Phase II?
  11. Do I need to notify all applicants in Phase II as to whether or not they are being offered an interview?
  12. How many applicants should I interview for Phase II?
  13. What are APPIC's recommendations regarding interviews in Phase II of the Match?
  14. What if I received funding for a new position that was too late to be included in Phase I? May I include that position in Phase II?
  15. What if I wish to rank some applicants in Phase II whom I did not interview?
  16. What do I do if Phase II fills my vacant position(s)?
  17. What do I do if Phase II does NOT fill my vacant positions?


THE POST-MATCH VACANCY SERVICE

Complete information about the APPIC Post-Match Vacancy Service is available by clicking on the "Post-Match Vacancy Service" link in the "Match" menu above (you may also click here to access that information).

POLICY ISSUES

  1. How long should agencies keep files of intern applicants?
  2. May internship sites require that internship applicants supply a photo along with an application?
  3. May internship sites take photographs of applicants who they personally interview?
  4. Is it permitted to ask applicants to submit video recordings of clients as work samples?