Referees are required to use the Standardized Reference Form (SRF) that was developed by the CCTC (the Council of Chairs of Training Councils).  As of July 2022, the SRF format has changed to an online form from a document upload.  More details about the SRF and its latest revision can be found in the 2022-23 AAPI Enhancements document.  Letter writers can prepare their answers in advance by viewing the questions in the SRF items pdf.

Once a student has designated a referee in their AAPI, the letter writer will receive an e-mail, entitled, “Applicant Recommendation Request” from that contains links to instructions and the SRF portal powered by LettersbyLiaison. The AAPI SRF Portal functions best on Chrome or Firefox browsers.

After referees complete an SRF for a student, they will have the option to click a box to initiate the Re-use feature, endorsing the use of their SRF for all future applications. If they do not check that box, each time a student identifies them as a referee for a new site, that recommender will be pinged again to complete a new SRF. APPIC suggests that recommenders generally submit a universal SRF to go to all sites and thus, use the "Re-usefeature. If, in the rare circumstance a referee wants to tailor a particular letter but generally wants to use a universal letter, they can toggle the "re-usefeature on and off. 


If you need technical help with the SRF form, send an email to Please include the following information in your email:

  • Your full name
  • Your email address
  • The applicant's name
  • The file you're attempting to upload, if applicable

For content-related questions about the SRF, please contact the AAPI Coordinator, Dr. Kimberly Hill, at