Frequently Asked Questions:
Internship Applicants - Participating in Phase II of the Match
Updated October 29, 2017
PARTICIPATING IN PHASE II OF THE MATCH
- What is Phase II all about and why does it exist?
- When does Phase II of the Match begin?
- Who is eligible to participate in Phase II?
- If I never registered for Phase I, can I now register for Phase II?
- What is the cost to participate in Phase II of the Match?
- What is the timeline for Phase II?
- How do I know which internship programs are offering positions in Phase II?
- What are the characteristics of programs that will have unfilled positions in Phase II?
- What do I need to do to get prepared for Phase II?
- How do I prepare my AAPI Online application for Phase II?
- Is there a way for programs that are participating in Phase II to communicate with applicants?
- How do I submit applications for Phase II?
- Am I permitted to apply to any internship program that is offering positions in Phase II of the Match?
- How many applications should I submit during Phase II?
- How does the application "deadline" in Phase II work?
- Will internship programs notify me that they have received my applications in Phase II?
- Will internship programs let me know whether or not I received an interview in Phase II?
- What do I do once I have submitted my applications in Phase II?
- Are there any special considerations when submitting my Rank Order List in Phase II?
- Is there anything different about how the results are released in Phase II?
- What is the likelihood of my getting matched in Phase II?
- What happens if I get matched in Phase II?
- What are my options if I DON'T match in Phase II?
PARTICIPATING IN PHASE II OF THE MATCH
1. What is Phase II all about and why does it exist?
"Phase II" of the APPIC Match was implemented in 2011 in order to provide a more equitable, organized, and humane process of placing unmatched applicants into internship positions that were unfilled from Phase I. Phase II replaced the process that was known prior to 2011 as the "APPIC Clearinghouse."
Phase II is a completely separate Match from Phase I, and includes essentially the same steps in an accelerated fashion: submission of applications, interviews, submission of Rank Order Lists, and receipt of Match results. The process will take about a month from beginning to end, and is expected to fill the vast majority of positions that were left unfilled in Phase I. It should be noted that the implementation of Phase II will NOT have an impact on the current shortage of internship positions.
2. When does Phase II of the Match begin?
Phase II of the Match begins immediately upon the completion of Phase I - i.e., on APPIC Phase I Match Day, Friday, February 23, 2018.
3. Who is eligible to participate in Phase II?
Any applicant who registered for the APPIC Match on or before February 7, 2018, and who did not obtain an internship position in Phase I, is eligible to participate in Phase II. This includes applicants who (a) withdrew from Phase I, (b) did not submit a Rank Order List in Phase I, or (c) did submit a Rank Order List but were unmatched in Phase I. An applicant who has accepted an internship position at a program that is not participating in the APPIC Match is NOT eligible to participate in Phase II.
Applicants who did not match in Phase I, withdrew from Phase I only, or didn't submit a Rank Order List for Phase I, are automatically reinstated as active for Phase II. Applicants who withdrew from both Phase I and Phase II but later decide to participate in Phase II must reinstate themselves for Phase II of the Match. For specific instructions, see http://www.natmatch.com/psychint - select the tab "For Applicants" at the top of the screen, then select the option for "Withdraw from the Match" from the menu on the left side of the page. A procedure for reinstating withdrawn applicants in the Match can be found on that page.
All internship positions that were included in Phase I of the Match and were not filled will be eligible to participate in Phase II. Additional positions that become available after Phase I of the Match, such as positions for which funding becomes assured after the Phase I Rank Order List deadline or newly created positions, may also be offered in Phase II of the Match.
4. If I didn't registered for Phase I of the Match prior to February 7, 2018, can I now register for Phase II?
No. Applicants must register by February 7, 2018, in order to participate in either Phase of the Match.
5. What is the cost to participate in Phase II of the Match?
An applicant's initial Match registration fee covers participation in both Phase I and Phase II of the Match. In other words, an applicant who is eligible to participate in Phase II of the Match may do so without incurring any additional Match fee.
Similarly, an applicant who submitted one or more applications during Phase I will not incur any additional fees to submit applications during Phase II.
6. What is the timeline for Phase II?
Here is the timeline for Phase II of the 2018 APPIC Match:
Wed., Feb. 7, 2018
Deadline to register for either Phase of the Match
Fri., Feb. 23, 2018
11:00 am Eastern Time
List of programs with available positions is posted on NMS web site
Applicants may begin submitting applications via the AAPI Online
Thu., Mar. 1, 2018
11:00 am Eastern Time
Deadline for submission of applications (some programs may continue to accept applications after this deadline)
Training Directors begin reviewing and downloading applications
Mon., Mar. 19, 2018
11:59 pm Eastern Time
Phase II Rank Order List Deadline
Mon., Mar. 26, 2018
10:00 am Eastern Time
APPIC Phase II Match Day
7. How do I know which internship programs are offering positions in Phase II?
At 11:00 am Eastern Time on Friday, February 23, 2018, a List of Participating Programs in Phase II will be posted on the National Matching Services web site. This list will be updated nightly and will include all of the programs that had unfilled positions from Phase I, as well as any programs that have been added to the Match after Phase I (designated by the words, "Added after Phase I"). Programs that had unfilled positions in Phase I but are no longer being offered in Phase II are included but are crossed out and include the words "No longer being offered."
The list is sorted by state/province, and then by city within each state/province, and each entry will look like this:
|BLOOMING DAISIES MENTAL HEALTH CENTER
City: Los Angeles
Director: Jane Smith, Ph.D.
Telephone: (222) 222-2222
Accreditation: APA-No CPA-No
APPIC Member: Yes
Program Code: 999901 Openings: 1
Program Code: 999902 Openings: 2
Added after Phase I
Program Code: 200911 Openings: 1
No longer being offered
Since this list provides only very basic information about each program and its vacancy(ies), you will need to consult other sources, such as the APPIC Directory Online (for APPIC-member programs) or other sources of information to find out more about these programs. APPIC Member sites will be designated as "APPIC Member: Yes", and you may click on the word "Yes" for a direct link to the APPIC Directory Online information for that site.
Non-APPIC member sites are not included in the APPIC Directory, and you will need to contact each Training Director directly to request more information about their program. Training Directors of non-APPIC-member sites have been instructed to have information ready about their programs in order to respond to applicant inquiries.
If you discover that a site to which you previously applied has a position available in Phase II, it is perfectly acceptable to apply again. Some sites may actually prefer applicants who previously applied, even if they weren't previously offered an interview or matched to a position.
8. What are the characteristics of programs that will have unfilled positions in Phase II?
Of course, that varies from year to year. In 2017, a total of 652 positions remained unfilled from Phase I of the APPIC Match and were initially made available in Phase II. Approximately 50% of the positions in Phase II were in programs that were accredited by the American Psychological Association or the Canadian Psychological Association. Complete statistics from Phase II of the 2017 APPIC Match may be found here.
It is expected that some of the internship programs that will be participating in Phase II of the Match will not be APA- or CPA-accredited and will not be APPIC members. These non-member programs have simply paid a fee to participate and have not been screened or approved by APPIC in any way (for information about APPIC's policies on non-member participation in the Match, click here).
If you are considering attending a non-accredited and/or non-APPIC member internship, you should carefully consider the potential risks in doing so. APPIC has developed a separate FAQ on this topic, available here.
Some programs may tell you that they are planning to apply (or have already applied) for accreditation or APPIC membership, have a site visit scheduled, etc. While these are important steps in the process, you should be aware that these steps are NOT guarantees that the program will ultimately achieve accreditation or APPIC membership.
9. What do I need to do to get prepared for Phase II?
The first thing to do is consider your options carefully before submitting applications. Under the previous system without a Phase II Match, unmatched applicants believed that they had to submit applications as quickly as possible in order to be considered. That is no longer the case, as you have six full days (until Thursday, March 1, 2018, at 11:00am Eastern) to submit applications. During this six-day period, internship Training Directors will NOT be able to see any applications that have been submitted. Thus, there is no longer a "first come, first served" aspect to this part of the process, allowing you to approach it in a thoughtful and reasoned manner.
Most applicants will be best served by taking the first day or two to consult with their Director of Clinical Training, advisor, other faculty members, family, and friends about possible options. Remember that faculty can play a key role in assisting you in this process. In particular, spend some time considering and discussing the following questions:
- Am I willing to consider a broader range of internship options than I was before (e.g., different training emphases, different settings, other geographical locations)?
- Am I willing to accept a non-APA or non-CPA accredited and/or non-APPIC member internship position (if permitted to do so by my doctoral faculty)? Discuss the ramifications of accepting such a position with your advisor and other faculty members, and familiarize yourself with the licensing and future employment issues and risks that may be related to this decision. Click here for more information about this important issue.
- Am I willing to take almost any position offered to me? At what point should I decide to wait until next year and try again?
- Are there ways in which my application and/or interviewing skills can be improved? (Applicants who received few interviews in Phase I may wish to request feedback from faculty on their essays and cover letters, while those who received a number of interviews but remained unmatched may wish to practice their interviewing skills).
Many unmatched applicants from previous years have strongly emphasized the importance of considering these issues in advance of the application process.
10. How do I prepare my AAPI Online application for Phase II?
The application that you used in Phase I will be available to you in the AAPI Online service for Phase II. The "core" application remains locked and unchangeable; however, you may choose to use the same vitas and essays or you may upload new ones. You may also choose to use the same letters of recommendation, or you may ask one or more or your letter-writers to upload new ones. There is no need to submit new transcripts.
Here are two VERY IMPORTANT aspects of how you complete your applications for Phase II:
- During Phase II, applicants are expected to tailor their cover letters to each site to which they are applying, describing the fit between the site and the applicant and highlighting the applicant's interests, background, and experience, just as they did during Phase I.
- You should not submit any supplemental materials (e.g., testing reports, special application forms) to sites via the AAPI Online service in Phase II, even if a site's application instructions from Phase I instruct you to do so. Sites have been told that applications from students in Phase II will not include supplemental materials, even if requested by the site. Sites may choose to ask selected applicants to provide additional information (e.g., testing reports) at a later time; students who receive such requests should provide the information outside of the AAPI Online service (e.g., via e-mail attachment).
For students who did not create an application in the AAPI Online service for Phase I: You may still create a new application in the AAPI Online service for Phase II. You should begin this process as early as possible, as it can take a considerable amount of time to put together a complete application. This is definitely not something that you want to undertake at the last minute.
11. Is there a way for programs that are participating in Phase II to communicate with applicants?
Yes. APPIC will operate a "late-breaking news" service during the application period that will allow programs participating in Phase II to make announcements to applicants who are participating in Phase II. These announcements may include such things as special application requirements, selection criteria, information about interview requirements, etc. They may also include information about positions that are no longer available (e.g., due to lost or reallocated funding) or new positions that became available after Phase I (e.g., due to new or stable funding).
The first set of "late-breaking" news items will be posted no later than Saturday, February 24, 2018, at noon Eastern time. Updates will be made to this page as they are received from internship programs. Since you will have six days (February 23 to March 1, 2018, at 11:00am Eastern) to submit applications in Phase II, we strongly recommend waiting for the initial posting of news items before submitting any applications, just in case the sites in which you are interested post late-breaking announcements.
If you have questions about an internship program or its application requirements, you may contact the site directly with your inquiries. However, please do not contact sites prior to the Phase II application deadline (or have others do so on your behalf) with the intention of getting a "head-start" on the process, as that will not be looked upon favorably by Training Directors.
12. How do I submit applications for Phase II?
Applicants must use the AAPI Online service in order to submit their applications in Phase II. There is no additional charge to submit applications during Phase II.
IMPORTANT: Please note that the expectation for supplemental materials is different in Phase II as compared to Phase I. Supplemental materials should not be included in AAPI Online applications in Phase II. Also, please note that you will NOT receive an e-mailed confirmation of your application submissions in Phase II (as you received in Phase I); however, you will receive an on-screen confirmation after successful submission.
13. Am I permitted to apply to any internship program that is offering positions in Phase II of the Match?
Yes, you may apply to any program that is offering positions in Phase II. However, be sure to first do your homework to ensure that you are qualified for the programs to which you apply.
If a site to which you applied in Phase I has an available position in Phase II, it is perfectly acceptable for you to submit an application to that site during Phase II.
14. How many applications should I submit during Phase II?
You may find yourself tempted to apply to a large number of sites, with the idea that "more is better." However, experience has shown that such an approach is rarely effective, as applying for a position that is a poor fit for you is generally a waste of your time and sites' time.
In deciding where to apply, prioritize the positions that are the best fits for you in terms of your experiences and interests. Training Directors receive many applications for unfilled positions, and APPIC often receives feedback that programs receive many applications from individuals who are clearly not qualified for the available positions. Thus, you should review position announcements, the APPIC Directory Online, and programs' web sites in order to determine whether or not your background and interests fit well with those positions. If you clearly aren't qualified for a position, we suggest that you focus your energies on other programs.
In 2017, applicants who participated in Phase II submitted an average of 12.8 applications (SD = 9.4, Median = 11.0).
15. How does the application "deadline" in Phase II work?
APPIC has defined the "deadline" for submitting applications in Phase II to be Thursday, March 1, 2018, at 11:00 am Eastern. Internship programs will not have access to any submitted applications until that time. After that time, internship programs have the option of shutting off the receipt of applications or allowing more to be submitted.
To be safe, you should assume that all sites will close off the receipt of applications on the deadline, and you should be sure that you have all of your applications submitted by that time. We strongly suggest not waiting until the last minute to submit any application, just in case you experience technical or other difficulties.
16. Will internship programs notify me that they have received my applications in Phase II?
Probably not. Many sites will receive a large number of applications, and due to the accelerated nature of the process they will not have time to notify you that your application has been received. Instead, you may use the AAPI Online service to verify that your application was properly submitted.
Please don't assume that the lack of acknowledgement means that they haven't received your application or that they are being rude or discourteous. It can be very frustrating not to receive acknowledgements of your applications or of your status with sites, but please understand that sites are often overwhelmed by the volume of work required to review applications and conduct interviews.
17. Will internship programs let me know whether or not I received an interview in Phase II?
The Match Policy that requires sites to notify you as to whether or not you received an interview is NOT applicable to Phase II. Thus, in most cases, you will only hear back from a site if they are interested in your application (e.g., to set up an interview, to request more information, etc.).
While it is permissible to contact sites to inquire about the status of your application, we strongly encourage you to be judicious in these contacts, as sites are dealing with a large number of applicants and inquiries.
18. What do I do once I have submitted my applications in Phase II?
Once your applications are submitted, the best thing to do is to stay relatively accessible in the event that sites contact you for an interview. This doesn't mean that you need to clear your entire schedule! Instead, check your voice mail and e-mail often, and return calls and e-mails promptly. Beware of "spam" or "junk mail" filters that can cause you to miss important e-mails from sites.
Due to the abbreviated timeline, interviews will generally be conducted by telephone, although it is possible that a local site may request an in-person interview. A small but increasing number of sites are using Skype as a cost-effective interview tool.
19. Are there any special considerations when submitting my Rank Order List in Phase II?
In general, the rules for constructing your Rank Order List are the same as for Phase I (see here for details).
One note: In Phase II, applicants may wonder whether or not to rank sites to which they submitted an application but were never contacted. While it is certainly acceptable to rank such sites, it is probably not necessary to do so, as sites will rarely rank applicants whom they haven't contacted or interviewed.
20. Is there anything different about how the results are released in Phase II?
The Match results are released in the same manner as Phase I. However, no list of programs with unfilled positions will be available on the Match web site after Phase II of the Match. Information on positions that may still be available after Phase II will be provided via the APPIC Post-Match Vacancy Service that will start operating at 11:00 a.m. on Phase II Match Day.
21. What is the likelihood of my getting matched in Phase II?
Much better than it was just a few years ago. In Phase II of the 2017 Match, 724 applicants were eligible to apply for the 652 positions that participated in Phase II. A total of 507 applicants submitted at least one application during Phase II while 455 submitted a Rank Order List.
22. What happens if I get matched in Phase II?
Congratulations! Similar to Phase I, matched applicants and their new Training Directors are encouraged to contact each other between after 11:00am Eastern on APPIC Phase II Match Day. Training Directors are also required to send an appointment agreement to the applicant no later than seven days after the Match results are released.
23. What are my options if I DON'T match in Phase II?
Once Phase II concludes, APPIC will begin operating a Post-Match Vacancy Service in order to inform applicants of vacant positions. This service will operate throughout the spring and summer.