Internships / AAPI / AAPI Supplemental Materials Policy

AAPI Supplemental Materials Policy

APPIC Policy on AAPI Online Supplemental Materials

Effective July 1, 2012

The AAPI was originally developed, and continues to be revised and updated, through ongoing consultation and feedback provided by APPIC members, students, and various psychology training organizations.  It is intended as “a universal application” to address the vast majority of needs that internship Training Directors have identified as most helpful in facilitating their decision-making processes.

APPIC understands the desire for additional (optional) information by a number of its member programs, while simultaneously recognizing the hardship that applicants experience given the growth of requests for supplemental materials.  For years, APPIC has strongly discouraged (but not prohibited) sites from requesting any supplemental materials, highlighting the importance of a “universal application.” However, despite these efforts, the requests have multiplied and are currently perceived as a hardship for applicants and their graduate programs.

The following policy is effective as of July 1, 2012, and governs internship applications that are submitted during both Phase I and Phase II of the APPIC Match as well as the Post-Match Vacancy Service.

  1. The AAPI Online is a universal application, designed to capture the “universe” of information required for decision-making by internship programs.
  1. The only supplemental materials that may be requested by internship programs or submitted by internship applicants are:
    1. A treatment or case summary (up to two reports if No evaluation report).
    2. A psychological evaluation report (up to two reports if No case summary).
  1. No additional application materials should be requested of applicants at any time during the application and selection process, including testing protocols, additional essay questions, transcripts of therapy sessions, video/audiotapes, and undergraduate transcripts (though these will often be included with graduate transcripts for students who attend the same university). Applicants are not allowed to send any prohibited application materials to sites, even if requested to do so.

  2. All clinical material submitted to internship programs must have identifying information redacted according to HIPAA guidelines.

  1. Any requests for materials other than the materials outlined above (#2) should be reported immediately to the graduate Director of Clinical Training and to APPIC via the Informal Problem Consultation service. APPIC will then follow-up with sites, without identifying the student or graduate program, to provide education and to request compliance with the policy.

  2. As noted in the APPIC Match Policies, appointments of applicants to internship positions may be contingent upon the applicants satisfying certain eligibility requirements (e.g., background check, drug screening).  These procedures are typically carried out after the Match and solely for matched interns.  Please see Match Policy #6b for more information.

    Note:  Students should not submit any materials outside the AAPI prior to the match. Programs may require additional materials after the match as noted above. Some programs may have special requirements such as background checks prior to the match, but these should be noted on their application requirements in the APPIC Directory on Line. Please follow the procedure in reporting programs that are asking for any supplemental information outside of what is allowed and identified above.  

APPIC Board of Directors
March 2012