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MATCH-NEWS: Recent Messages


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Below is a list of recent messages posted to the APPIC MATCH-NEWS e-mail list. PLEASE NOTE that there is often a delay in posting messages to this page, and thus it is STRONGLY recommended that all applicants, internship Training Directors, and Directors of Clinical Training be subscribed to the MATCH-NEWS list so that they receive information in a timely manner.


MATCH NEWS: Message from the APPIC Chair (February 21, 2014)


From: Dr. Jason Williams


On behalf of the APPIC Board of Directors, I want to congratulate each of you who matched today and wish you well as you begin the next step of your career. I also want to extend my heartfelt wishes to those of you who did not match today with the hope that you will find an internship placement soon.

I know how much work you all put in during this process: from the practicum experience, to the completion of the AAPI Online, to the interviews, and then what seems like a lifetime wait for the Match results. For that, I thank you! The APPIC Board is very aware of how stressful this process has been, and is working hard to address the parts of this process that create undue stress on students. The internship Match is an important process for all involved, including applicants, graduate faculty, and internship programs.

I understand that this day is one with many mixed feelings -- excitement for those who matched and disappointment and worry for those who did not. The imbalance between applicants and internship programs is significant and a serious problem for the field of professional psychology. The APPIC Board continues to address this concern and has placed a high priority on increasing quality internship slots. This year has shown some improvement towards bridging the gap between available internship slots and the number of students in the match. This year, we had a record number of internship slots and a reduced number of applicants, but we still had a large number of students who did not match in Phase I. The APPIC Board believes that significant change is needed. Change is a slow process, but we remain committed to finding new solutions to improve the imbalance between applicants and positions.

Many individuals contribute to this effort each year. Though there are too many to name, several individuals deserve special recognition. We are indebted to Dr. Greg Keilin for his expert contributions to the development and implementation of the Match process, along with his crystal clear communications about all aspects of the Match. In addition, we would like to thank Dr. Jenny Cornish, the Board member who coordinated the AAPI Online and the fine-tuning that occurred to make it even better this year. We cannot thank them enough for their around-the-clock professionalism and dedication to improving these systems and for reassuring intern applicants and training directors alike. In addition, I would like to thank our Executive Director, Dr. Jeff Baker, and the APPIC Board of Directors, all of whom made significant contributions to this process.

Respectfully,

Jason Williams
Chair, APPIC Board of Directors
Jason.Williams@childrenscolorado.org


MATCH NEWS: Match Statistics and Applicant Survey (February 21, 2014)


MATCH STATISTICS: The 2014 APPIC Match Statistics are now available on the APPIC web site, as follows:

Phase I Match Statistics:

http://www.appic.org/Match/MatchStatistics/MatchStatistics2014PhaseI.aspx

Match Statistics for Applicants from Canadian Schools and Programs in Canada:

http://www.appic.org/Match/MatchStatistics/CanadianStatistics2014PhaseI.aspx

Match Statistics for Couples:

http://www.appic.org/Match/MatchStatistics/CouplesStatistics2014.aspx

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APPLICANT SURVEY: Later this evening, APPIC will begin conducting a survey of internship applicants. The internet address of the survey will be e-mailed to all applicants who were registered for the Match. APPIC greatly values student input, and this survey will provide an excellent opportunity for applicants to provide feedback directly to APPIC about their experiences with the AAPI Online, the APPIC Match, and the entire selection process.

We hope that ALL applicants -- matched, unmatched, and those who withdrew or did not submit a Rank Order List -- will take a few minutes to complete this survey. This is really your opportunity to make a difference, as your participation will directly benefit future applicants.

Current applicants may not be aware that they have experienced significant benefits from the surveys that have been conducted in previous years, as APPIC has made many changes and refinements to the process as a direct result of applicant feedback. For example, the implementation of the AAPI Online and the two-phase Match process was greatly influenced by applicant feedback from previous years, as was the decision to eliminate the APPIC Clearinghouse. The ability to view one's own Rank Order List after the ranking deadline was also a direct result of applicant feedback.

This year's survey of applicants is particularly important because APPIC will be continuing to look at some major issues that directly affect internship-bound students. These issues include internship "supply and demand" and the factors that affect the outcome of the internship selection process. Due to the complex research questions involved in this study, the success of this project depends on our receiving responses from a very large number of applicants. Thus, your participation will be greatly appreciated.

Results from this survey will be posted to the APPIC web site.

Internship training directors and academic DCTs will be able to provide feedback about the selection process via separate surveys, to be distributed later this Spring.

We know that the coming days and weeks will be a very busy time for everyone. However, we sincerely hope that you will provide us with your feedback and perspectives.


MATCH NEWS: Message from the Match Coordinator (February 21, 2014)


On behalf of the APPIC Board of Directors, I want to congratulate all of the applicants who matched as well as all of the internship programs that filled their positions. All of you have worked very hard to get to this day, and we wish you a very positive and fulfilling year.

We would also like to acknowledge that, due to the continued serious imbalance between the number of applicants and the number of available positions, there are many talented individuals who received the very disappointing news this morning that they were not matched to an internship program.

For those of you who did not match, we know that this is a stressful and frustrating time. We encourage you to hang in there and to move forward with Phase II of the Match. For those internship Training Directors who did not fill their positions, please remember that there are many highly-qualified applicants who are still looking for a placement. Complete information about Phase II may be found here:

http://www.appic.org/Match/APPIC-Match-Phase-II

For those of you who have questions about your Match result or why you did not match, we have developed a "FAQ" on this topic that you might find helpful:

http://www.appic.org/Match/FAQs/Applicants/Matching-Process-and-Results#q7

Statistics for Phase I of the 2014 APPIC Match will be available on the APPIC web site after 10:00am EASTERN time:

http://www.appic.org/ (click on "MATCH," then on "Match Statistics")

Finally, I would like to publicly thank Elliott Peranson, Jonah Peranson, Kait Parkinson, and the entire staff of National Matching Services who have worked so hard to make this experience a positive one for applicants and programs. Having worked closely with them since 1999, I know first-hand of their dedication, commitment to accuracy, and willingness to go "above and beyond" to ensure that everything runs as smoothly as possible.

Please feel free to contact me if you have any questions or if I can assist you in any way.


Greg Keilin, Ph.D.
APPIC Match Coordinator
(512) 410-0002


MATCH NEWS: Pre-Match Day Reminders (February 19, 2014)


Some last-minute announcements and reminders:

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RELEASE OF MATCH RESULTS: A reminder about the schedule for the release of the Match results is provided below. Details about accessing one's Match results are now available on the home page of the NMS web site:

http://www.natmatch.com/psychint/

Friday, February 21, 2014 (APPIC Phase I Match Day):

   10:00 am       Match results will be provided on the Match
   Eastern Time   web site for internship programs and applicants.
                  Academic programs that are APPIC Associates will 
                  also be able to access the Match results for 
                  each of their students. (Results sent by e-mail
                  to training sites, applicants and APPIC 
                  Associates may be received prior to 10:00 am)

   11:00 am       Internship Training Directors and the
   Eastern Time   applicants to whom they have matched may
                  contact each other after this time.

                  PHASE II OF THE MATCH BEGINS for unmatched
                  applicants and programs with unfilled
                  positions.  The list of programs with unfilled
                  positions in Phase I of the Match will be 
                  provided on the NMS web site.

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CONTACT ON PHASE I MATCH DAY: Training Directors and applicants should NOT contact each other prior to 11:00 am EASTERN time on Friday, February 21. This gives all participants a minimum of a one-hour window to receive their results.

After 11:00 am EST on Match Day, most Training Directors prefer to contact the applicants to whom they have been matched in order to give the day a more personal touch. Some Training Directors have told us about attempting to contact their new interns on Match Day, only to be disappointed that some cannot be reached. Applicants are reminded that they specified on their AAPI Online applications a telephone number where they could be reached by Training Directors between 11:00 am EST and 1:00 pm EST on Match Day. If your plans have changed and you are unable to be at that number during that time, do NOT contact sites to correct that information -- instead, APPIC simply encourages you to call your new Training Director after 11:00 am EST on Match Day.

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SPAM FILTERS: Remember that spam filters used by your e-mail server or program can result in your not receiving the e-mails from National Matching Services that will contain your Match results. If you use spam filtering, you may wish to: (a) Adjust your filtering to ensure that e-mail from psychint@natmatch.com is not blocked, (b) Disable spam filtering entirely, or (c) If you do not receive your e-mailed Match results, check your "spam" or "junk mail" folder to see if that e-mail was mistakenly identified as "spam".

If you do not receive your Match results via e-mail on February 21, you should NOT call NMS to ask that the e-mail be resent. You can access your results after 10:00 am EST from the NMS web site (www.natmatch.com/psychint) - your Code Number and password will be required to obtain your result from the web site.

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PHASE II: Detailed information about Phase II of the Match is available on the APPIC web site:

http://www.appic.org/Match/APPIC-Match-Phase-II

This page includes a "Getting Started" guide for applicants who are participating in Phase II, detailed "Frequently Asked Questions" for applicants and internship Training Directors, and information about the web-based "late-breaking news" service that will be available for Phase II.

Beginning at 11:00 a.m. EASTERN time on Match Day, applicants who registered for the Match but did not obtain a position in Phase I are permitted to contact internship programs that have positions available for Phase II, in order to ask questions about the program, inquire about application requirements, etc. However, applicants (as well as individuals acting on their behalf, such as faculty) should not contact sites prior to the Phase II application deadline simply to get a "head start" on the process. Similarly, internship programs should wait until after the application "deadline" to contact applicants or faculty members, hold interviews, or related activities.

The AAPI Online service will be unavailable between 12:00 noon EASTERN time on Thursday, February 20 and 11:00am EASTERN time on Friday, February 21 in order to prepare the service for use during Phase II.

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APPOINTMENT AGREEMENTS: APPIC Match Policies require internship training directors to send an appointment agreement to each applicant matched to their sites, with a copy to the applicant's academic program director, postmarked or e-mailed within seven days following receipt of the Match results. Details about these policies may be found at www.appic.org - click on "MATCH," then "Match Policies."



MATCH NEWS: Match Update - February 15 (February 15, 2014)


While you are so patiently waiting...

This e-mail contains information about:

1. Downloading a copy of your AAPI Online applications
2. Viewing and printing your Rank Order List
3. How does the Match work?
4. Information about Phase II of the APPIC Match
5. Eligibility for Phase II of the APPIC Match

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DOWNLOADING A COPY OF YOUR AAPI ONLINE APPLICATIONS

Applicants are strongly encouraged to download and keep a copy of the applications that they submitted via the AAPI Online service (if they haven't done so already). An applicant who has submitted at least one application may download a copy of her/his application by logging in to the AAPI Online Applicant Portal and clicking "Internship Program Designations" located at the bottom of the application checklist. This will display a list of submitted applications, where one may view or download (in .pdf format) the application that was submitted to each site. Transcripts, letters of recommendation, and DCTs' verification of eligibility are excluded from each download.

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VIEWING AND PRINTING YOUR RANK ORDER LIST

Applicants and programs may view and print the information they entered into the Rank Order List Input and Confirmation (ROLIC) system for Phase I of the Match until 11:59pm on Monday, February 24 (three days after Phase I Match Day). Applicants and programs may view BUT NOT CHANGE the information they entered into the ROLIC system. This feature provides applicants and programs with some additional "peace of mind" in knowing that their information has been properly entered for the Match.

Applicants can view and print their Rank Order List information from within the ROLIC system. To log in to the ROLIC system, go to the Match web site (http://www.natmatch.com/psychint), select the tab "For Applicants" at the top of the screen, and then select the option "Log-in (Registered Applicants)" from the menu on the left side of the page.

Programs, including those that submitted information for the Match outside of the ROLIC system (e.g., multiple lists, reversions), may view and print the information submitted by going to the Match web site (http://www.natmatch.com/psychint) and then selecting the tab "For Internships" at the top of the screen. An option to view your program's Rank Order List is provided at the top of that page.

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HOW DOES THE MATCH WORK?

Some of you may be curious about how the computerized matching process actually functions. Information about the matching process and algorithm may be found at the NMS web site:

http://www.natmatch.com/psychint

Choose "The Matching Algorithm" from the left-side menu.

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INFORMATION ABOUT PHASE II OF THE APPIC MATCH

Information about Phase II of the Match is available on the APPIC web site:

http://www.appic.org/Match/APPIC-Match-Phase-II

This page includes a "Getting Started" guide for applicants who will be participating in Phase II, detailed "Frequently Asked Questions" for applicants and internship Training Directors, and information about the web-based "late-breaking news" service that will be available for Phase II.

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ELIGIBILITY FOR PHASE II OF THE APPIC MATCH

APPLICANTS: Any applicant who registered for the Match on or before February 5, 2014, and who did not obtain an internship position in Phase I, is eligible to participate in Phase II. This includes applicants who (a) withdrew from Phase I, (b) did not submit a Rank Order List in Phase I, or (c) did submit a Rank Order List but remained unmatched in Phase I. Applicants who did not register for the Match by February 5, 2014 are not eligible to participate in Phase II, but may participate in the Post-Match Vacancy Service that begins in late March. An applicant who has accepted an internship position at a program that is not participating in the APPIC Match is NOT eligible to participate in Phase II or the Post-Match Vacancy Service.

Applicants who withdrew from ONLY Phase I in the NMS online system will automatically be reinstated/made active again for Phase II.

Applicants who withdrew from both Phase I and Phase II in the NMS online system are still eligible to participate in Phase II if they wish to do so. In order to participate, these applicants must reinstate themselves in the NMS online system. These applicants will continue to be shown as withdrawn on information provided to programs until such time as they reinstate themselves in the online system. Therefore, if you previously withdrew from both Phase I and Phase II but now wish to participate in Phase II, you should reinstate yourself as soon as possible after the NMS online system reopens on February 27. Applicants can access the online system beginning on February 27 by going to the Match web site (http://www.natmatch.com/psychint), selecting the tab "For Applicants" at the top of the screen, and then selecting the option "Log-in (Registered Applicants)" from the menu on the left side of the page.

PROGRAMS: All positions that remained unfilled in Phase I of the Match must be offered to applicants in Phase II. Very limited exceptions are outlined in APPIC Match Policy 8b, and requests to remove unfilled positions from Phase II must be approved by APPIC.

Additional positions that become available after Phase I of the Match may also be offered in Phase II of the Match. Training Directors who wish to add positions should consult the Phase II FAQs for Training Directors for instructions on notifying NMS and APPIC about the change.



MATCH NEWS: The Waiting Game (February 6, 2014)


Now that the frenzy of applying, interviewing, and ranking is over, applicants and programs face one of the most challenging parts of this process: Waiting for the Match results.

We very much understand that waiting can be extremely stressful, and APPIC and NMS have done everything possible to minimize the amount of time that applicants and programs must wait for their results.

One of the most frequently asked questions that APPIC receives at this point is, "Why do we have to wait two weeks to get our results?". This e-mail provides details about what happens during this time.

IMPORTANT: If you receive a call or e-mail from NMS in the coming days, PLEASE RESPOND TO NMS IMMEDIATELY.

Basically, NMS is extremely busy throughout this period, providing extensive checking and re-checking of the data to ensure the accuracy and integrity of the Match results. For example:

1. NMS works very hard to ensure that no one "falls through the cracks" in the process. They do their best to see that each of the more than 4,000 applicants and 700 internship sites have submitted either a Rank Order List or a formal withdrawal from the Match. They attempt to contact Training Directors and applicants from whom they are expecting a response, but who have not submitted either a Rank Order List or a withdrawal.

2. There are a significant number of sites with very complex requirements that must submit their Rank Order Lists to NMS in writing. Each of these written submissions must be reviewed and analyzed to ensure they have been prepared correctly, then entered and carefully proof-read (twice) by NMS staff. Each year, NMS contacts a significant number of Training Directors to ensure that their Rank Order Lists accurately reflect their preferences. Programs that have submitted these complex requirements are then given an opportunity to review and confirm that their requirements have been set up properly for the Match.

3. Once all rankings have been successfully entered and proofed, NMS performs a number of integrity checks on this data. These checks allow them to identify potential inconsistencies in rankings between lists submitted by applicants and those submitted by programs (e.g., applicants ranking the wrong program at a site, programs ranking the wrong applicant). They are able to catch some (but not all) errors made by sites and applicants, and it does take a significant amount of time to reach these participants to follow-up, verify, and correct these mistakes. Training Directors and applicants are generally busy and can be very difficult to reach.

4. Once the Match has been run, another set of integrity checks are conducted by the NMS staff to ensure that the Match has been processed correctly, and that every applicant and every training program has received the best possible match.

5. Then, the results and statistics must be prepared for distribution via the various methods available.

6. An additional set of tasks are the preparations that must be made for Phase II of the Match. These tasks include generating a master list of available positions and providing information to the AAPI Online Service that will allow unmatched applicants and Training Directors at programs with available positions to participate in Phase II (which begins immediately after the release of the Phase I results).

This is only a partial list of NMS' activities during this period. And, they are able to do all of this in an amount of time that is equal to or less than that of other matching programs of comparable (or even smaller) size in other professions.

This is the 16th year that NMS has conducted the APPIC Match, and we continue to rely upon their thoroughness, attention to detail, and commitment to accuracy. While the next few weeks may require what seems like an extraordinary amount of patience, we hope that you can appreciate the importance of allowing NMS the time to get the job done accurately.

Thanks for your patience and understanding.


MATCH NEWS: Timeline and Distribution of Match Results (February 2, 2014)


This e-mail contains information about:

1. Timeline for Phase I of the APPIC Match
2. Delivery of Phase I Match Results

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TIMELINE FOR PHASE I OF THE APPIC MATCH

Below is the timeline for Phase I of the 2014 APPIC Match (all times shown are Eastern Time, please translate to your time zone).

WEDNESDAY, FEBRUARY 5, 2014

11:59pm Eastern Time

Deadline for submission and certification of Rank Order Lists for Phase I. All Rank Order Lists must be finalized AND CERTIFIED by this deadline. If you have registered for the Match but do not plan to submit a Rank Order List for Phase I, you must withdraw from Phase I of the Match (applicants who withdraw from Phase I of the Match will be permitted to participate in Phase II and in the Post-Match Vacancy Service).

IMPORTANT: In order to avoid potential system access problems when submitting your Rank Order List, APPIC recommends submitting and certifying your Rank Order List no later than the day prior to the above deadline. Please don't wait until the last minute!

FRIDAY, FEBRUARY 21, 2014 (APPIC Phase I Match Day):

10:00 am Eastern Time

Match results will be distributed to internship programs and applicants. Academic programs that are APPIC Associates will also receive the Match results for each of their students.

11:00 am Eastern Time

Internship Training Directors and the applicants to whom they have matched may contact each other after this time.

Phase II of the Match begins at this time for unmatched applicants and programs with available positions. The list of programs with available positions in Phase II of the Match will be provided on the NMS web site. Applicants who are not matched may begin submitting applications using the AAPI Online service to programs that are participating in Phase II. It is vitally important for applicants (and other individuals who may wish to act on their behalf, such as doctoral program faculty) to understand that, prior to 11:00 am Eastern Time on Phase I Match Day, they are not permitted to contact internship programs to inquire about unfilled positions (see APPIC Match Policy # 8c).

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DELIVERY OF PHASE I MATCH RESULTS

Phase I Match results will be available on Friday, February 21, in a confidential manner via the NMS web site beginning at 10:00 a.m. Eastern Time. Results will also be sent via e-mail by 10:00 a.m. Eastern Time. Applicants who are from academic programs that are APPIC Associates, and who are unable to get their Match results via the web or by e-mail, may be able to obtain their Match results directly from the Director of Clinical Training of their academic program. Results will also be available by telephone from NMS after 11:00 am Eastern Time in the event that you are unable to receive your results by one of the above methods. More specific information on these various forms of delivery is provided in the ranking instructions that applicants and programs received from NMS and are also available at the NMS web site:

www.natmatch.com/psychint

(click on "For Applicants" or "For Internships", then "View Match Results")

Applicants and internship programs will be told whether or not they matched and, for matched applicants, the name of the program to which they matched. Internship programs will also receive a list of the Match results obtained by each of the applicants who were ranked by the site.

Internship Training Directors and matched applicants should NOT contact each other prior to 11:00 am Eastern Time on Friday, February 21. This gives all participants sufficient time to receive their results. However, after that time, Training Directors and matched applicants are strongly encouraged (though not required) to contact each other by telephone as soon as possible in order to acknowledge the Match results. Applicants are reminded that they specified on their AAPI a telephone number where they could be reached by Training Directors between 11:00 am Eastern Time and 1:00 pm Eastern Time on Match Day (if you are unable to be at that number, your new Training Director will really appreciate your giving them a call soon after 11:00 am Eastern Time).

APPIC Match Policies require internship Training Directors to send a letter (or e-mail) of appointment to each applicant matched to their site, with a copy to each applicant's academic program director, within seven days following receipt of the Match results. Please see Match Policy #7 for details.


MATCH NEWS: Ranking Sites with Multiple Programs (January 22, 2014)


RANKING SITES WITH MULTIPLE PROGRAMS

Many internship sites that are registered for the APPIC Match are offering positions in more than one program, with each program represented by a unique six-digit code number. This e-mail will clarify the procedures related to ranking internship sites that offer multiple programs.

Matches are made between applicants and programs (not sites). For a match to be made between an applicant and a program: (a) the applicant must include THAT PROGRAM'S code number on his/her Rank Order List, and (b) the internship site must include the applicant's code number on the Rank Order List FOR THAT PARTICULAR PROGRAM. If a site ranks the applicant only on the list for Program "X", but the applicant only ranks Program "Y" for that site, NO match will be made.

The following points should be noted:

1. If an internship site offers more than one program in the Match, sites and applicants should discuss which program(s) each applicant is interested in, as well as which program(s) the site is prepared to consider the applicant for. While specific rankings should NOT be communicated, it is NECESSARY that both sides are clear as to which program(s) each applicant is considering and is being considered for. A site may then rank an applicant for none, some, or all of the program(s) in which the applicant is interested.

2. Sites should ensure that each applicant being considered for one or more of the site's programs knows the correct program code number(s) and program description(s) used to identify the program(s) on the applicant's Rank Order List. Sites that have added or changed programs should ensure that their applicants are informed about these changes and are instructed about how to use the correct code numbers.

3. It is also recommended that, prior to submitting their rankings, applicants check the NMS web site for the latest list of participating programs and code numbers -- this list is updated daily and is available at:

http://www.natmatch.com/psychint (Click on "List of Participating Internships")

4. For each program offered, a site should rank those applicants who (a) have expressed an interest in being considered for that program, and (b) the site considers acceptable for that program. As we've discussed in previous e-mail messages, applicants should be ranked based on TRUE preferences.

Below is an example of how an applicant can rank sites that offer more than one program.

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QUESTION: How do I rank a site that has several different programs, and thus uses more than one code number?

ANSWER: You may rank any or all of a site's programs simply by including the proper code number(s) for the program(s) on your Rank Order List.

Thus, if you applied to ten sites, each with five separate programs, your Rank Order List could contain as many as 50 (10 x 5) different code numbers. Of course, your list would be shorter if you decided not to rank every single program at all ten sites.

For example, let's say you applied to three sites, some with two programs (sample code numbers are listed in parentheses):

- Site X has two programs:

- Geropsychology (999911)
- Neuropsychology (999912)

- Site Y has two programs:

- Child Track (999811)
- Adult Track (999812)

- Site Z has only a single program:

- Psychology Internship (999711)

If you are interested in all five of these programs, then you would rank all five code numbers, for example:

1. 999811 Site Y - Child Track
2. 999911 Site X - Geropsychology
3. 999711 Site Z - Psychology Internship
4. 999912 Site X - Neuropsychology
5. 999812 Site Y - Adult Track

Of course, you could list these programs in any order you wish. The Matching Program attempts to match you to the programs in the order that you specified. In this example, the "child track" position at Site Y is your most-preferred choice, while the "adult track" position at the same site is your least-preferred choice.

If you did not wish to match to the "adult track" position at Site Y under any circumstances, then you would simply omit code 999812 from your Rank Order List. If you did not want to match to the neuropsychology program at Site X, you would omit code 999912 from your List.


MATCH NEWS: Ranking Questions & Answers (January 21, 2014)


MATCH PARTICIPANTS ARE STRONGLY ENCOURAGED TO CAREFULLY REVIEW THIS E-MAIL

This e-mail contains very important information about rankings and constructing a Rank Order List. The information is geared primarily towards internship applicants, although many of the points discussed are equally valid for internship programs.

THE MOST IMPORTANT THING FOR APPLICANTS TO REMEMBER: Simply rank internship programs based on your TRUE preferences, without consideration for where you believe you might be ranked by these programs. List the program that you want most as rank #1, followed by your next most-preferred program as rank #2, and so on.

In deciding the SEQUENCE of your rankings, do NOT take into consideration where you believe that you are ranked by programs. Do NOT worry about such things as a program's popularity, the number of positions offered by a program, how other applicants might rank a program, how a program might rank you or other applicants, the length of your Rank Order List, etc. Do NOT spend time trying to develop ranking "strategies" to supposedly increase your chances of getting your highly-ranked programs. Taking any of these factors into consideration when determining the sequence of your choices may ultimately hurt you because it may reduce your chances of getting the best possible match. The Matching Program has been specifically designed to allow you to ignore those extraneous factors, and will work best for you if you simply rank your programs in the order in which you prefer them.

We also strongly encourage you to rank ALL programs that are considering you and that you find acceptable, even if you believe that you will be able to match to one of your more preferred programs. If you decide that a program is no longer acceptable to you and you do not want to be matched to that program under any circumstances, even if that means you will be left unmatched, simply leave that program off of your Rank Order List. You cannot be matched to a program that does not appear on your Rank Order List.

Below are some commonly-asked questions and answers about rankings.

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QUESTION: If a program doesn't appear very interested in me, how should that affect my rankings?

ANSWER: It should not affect your rankings in any way. Let's use an example to address this question. Suppose that you applied to five programs, and your TRUE order of preference for these programs are as follows:

1. Wonderland VA - Psychology Internship
2. Atlantis Mental Health - Child Rotation
3. Emerald City Counseling Center - Psychology Internship
4. Atlantis Mental Health - Adult Rotation
5. Graceland Hospital - Psychology Internship

In this example, Wonderland VA is ranked #1 because it's the program that you most want to attend. Assume that Wonderland doesn't appear to be very interested in you. Should you move them down your list, given your assumption that they may not rank you highly?

The answer is NO. If the Wonderland VA is truly your top choice, you should absolutely leave them at the top of your list. The Matching Program will attempt to match you to Wonderland without penalizing you and without reducing your chances of being matched with other programs if you are not matched to Wonderland. Changing the sequence of your rankings based on how you perceive a program has ranked you is a mistake that could negatively affect your outcome.

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QUESTION: What if a program seems to be very interested in me, yet they are not very high on my list. Should I move them higher on my list?

ANSWER: Using the above example: let's assume that Graceland Hospital has expressed very strong interest in you. In fact, they have violated the Match Policies and told you that they will be ranking you #1 on their list. Should you move them up your Rank Order List, given their strong interest in you?

The answer again is NO. If Graceland is truly your fifth choice, then leave them ranked fifth. The Matching Program will attempt to match you to your higher-ranked choices. If it is unable to do so, and if Graceland has truly ranked you as their #1 choice, then you will be matched to Graceland. Thus, as you can see in this example, you have been able to rank Graceland according to your true preferences, without being penalized if your higher-ranked choices don't work out for you.

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QUESTION: I'm still a bit confused. Here is a hypothetical situation: If I "reach for the stars" and rank six highly-competitive programs as my first six choices, and then if these programs do not rank me very high or at all, have I then wasted my top choices on programs that were long-shots?

ANSWER: There is no such thing as having "wasted" your top choices. If those six programs are truly your top six choices, then you should rank them as your top six. Doing so will give you the opportunity to be matched to those programs, even if you consider your chances to be low. By ranking those programs as your top six choices, you will not reduce your chances of matching with other less-preferred programs if your top six don't work out.

FOLLOW-UP QUESTION: OK, let's say I take your advice, but I don't get matched to those top six programs. If I had also ranked the Transylvania VA as #7, and John Doe ranked Transylvania as #1, wouldn't John Doe then get Transylvania over me?

ANSWER: This will depend on whether Transylvania prefers you or John Doe, not on whether John Doe ranked Transylvania higher than you did. If Transylvania ranks you higher than John Doe, and you don't get your top six choices, then you (not John Doe) would be matched with Transylvania (assuming Transylvania doesn't fill their positions by matching with other applicants who they prefer over BOTH you and John Doe). On the other hand, if Transylvania ranks John Doe higher than you, then John Doe would be matched to that program.

Thus, even though Transylvania was ranked #7 on your list, you haven't reduced your chances of being matched to Transylvania by providing your true rankings.

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QUESTION: Which programs should I include on my Rank Order List?

ANSWER: Most people will choose to include on their Rank Order List all programs at which they are being considered. However, if you decide that one or more of these programs are no longer acceptable to you (i.e., you would prefer to remain unmatched rather than be matched to these programs), simply leave these programs off of your Rank Order List. You cannot be matched to any program that does not appear on your Rank Order List. Be aware, however, that reducing the number of programs on your List potentially increases your chances of remaining unmatched.

FOLLOW-UP QUESTION: I received a lot of interviews, and I'm pretty confident that I will be matched to one of my top-ranked sites. Do I really need to include all programs at which I'm being considered on my Rank Order List?

ANSWER: Yes, we strongly recommend doing so. Better safe than sorry, since submitting additional choices will not reduce your chances of matching to a more preferred choice. Sometimes, applicants make assumptions about where they are going to match based on a positive interview experience and/or enthusiasm expressed by a program, and those assumptions aren't always accurate (e.g., because programs often don't have enough positions to accommodate all of the applicants about whom they are genuinely enthusiastic). Thus, ranking all programs that are acceptable to you is the best approach.

This advice is also very important for couples who participate in the Match. We strongly recommend that couples submit all acceptable pairings of programs, even though constructing such a long list may be time-consuming. More information about participating as a couple may be found here:

http://www.natmatch.com/psychint/applcouple.html

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QUESTION: I'm worried about not matching to any program on my Rank Order List. Does the order in which I rank programs affect whether or not I will be matched at all?

ANSWER: No. The order of your rankings only affects WHERE you will be matched, not WHETHER OR NOT you will be matched.

Example #1: Suppose you rank eight programs and don't match to any of them. That means that each of the eight programs either did not rank you or filled all their available positions with applicants that they preferred to you. Each program's preference for other applicants over you is not affected by the order in which you ranked the eight programs. As a result, you would have been unmatched regardless of the order in which you ranked those eight programs.

Example #2: Suppose you rank eight programs and are matched to your #1 choice, the "Ben & Jerry's Psychology Internship." Now suppose you had instead ranked the same eight programs but in a different order, say with Ben & Jerry's as the last choice. You would still be as desirable to Ben & Jerry's, and therefore at worst would match to that program. However, in this case you may match to one of the other programs that you prefer to Ben & Jerry's. Regardless of the order in which you rank the eight programs, you will still match, either to Ben & Jerry's or to a program you list as preferred to Ben & Jerry's.

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QUESTION: One program at which I interviewed told me that I am no longer under consideration (i.e., that I won't be ranked). However, I haven't heard from the other programs that interviewed me regarding my status as an applicant. How do I know whether or not a program is ranking me?

ANSWER: While some programs provide post-interview feedback as to whether or not you remain under consideration, many don't. Thus, if you interviewed at a program, you should assume that you remain under consideration (and will be ranked) unless that program specifically informs you otherwise.

FOLLOW-UP QUESTION: If I'm not sure whether or not I will be ranked by a particular program, should I still rank it?

ANSWER: Probably so. As explained previously, there is no "risk" or "penalty" to ranking a program, even if you believe that program may not have you ranked highly (or may not have ranked you at all). So, unless you've been informed by a program that you are no longer under consideration, it's probably best to go ahead and rank that program if it is acceptable to you.

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QUESTION: What if I didn't receive an interview at a particular program, and they haven't explicitly told me that they aren't ranking me? Should I still rank this program?

ANSWER: The answer to this question depends on whether or not the program in question conducts interviews as part of the evaluation process. While many programs conduct personal interviews with applicants, some programs do not interview applicants but instead rely on the written applications as the primary source of information in making their selections. This issue will be addressed separately for programs that conduct interviews and those that do not.

FOR PROGRAMS THAT CONDUCT INTERVIEWS: Being matched to a program that usually interviews applicants but didn't interview you is, in general, unlikely. But, it can happen. In our experience, most programs do not rank applicants whom they haven't interviewed. However, a small number of programs do. So, if you still want to attempt to be matched to a program that didn't interview you (even though you may know very little about the program), you are welcome to include it on your Rank Order List. We recommend, however, that you very carefully consider whether you really want to be matched to a program that you may know very little about. Remember that if you do rank that program and are matched there, you are obligated to accept the position at that program.

FOR PROGRAMS THAT DO NOT CONDUCT INTERVIEWS: Some programs do not conduct personal interviews or only conduct Open Houses to provide information to applicants. Thus, by definition, all of the applicants that these programs rank have not been interviewed. For these programs, you should assume that you are still under consideration (and thus rank the program if you find it acceptable to you) unless you have explicitly been notified otherwise.

Remember that, in either case, if you do rank the program and are matched there, you are obligated to accept the position at that program.

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QUESTION: What if I have submitted and certified my Rank Order List, but then receive a rejection letter from one of the programs that I ranked? Do I need to login again to the ROLIC system in order to remove this program from my Rank Order List?

ANSWER: Not really, though you are welcome to do so if you wish. If you include a program on your Rank Order List that ultimately does not rank you, the computer will simply skip over that program on your list, without reducing your chances of being matched to any other programs. You can go ahead and remove this program from your List before the Rank Order List deadline, if you wish, but doing so will not change your Match result (if you do decide to change your list, remember that you will have to re-certify the list in order for it to be used in the Match).

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QUESTION: Does the Matching Program favor applicants' or programs' rankings?

ANSWER: Neither. Applicants' and programs' rankings are given equal weight in the process. More information on this question may be found here:

http://www.appic.org/Match/FAQs/Applicants/Matching-Process-and-Results#q1

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QUESTION: I heard a rumor that the Match algorithm attempts to place the greatest number of applicants into positions, even if it means placing some applicants at less-preferred programs, and thus I should rank only a few programs. Is this true?

ANSWER: This is absolutely FALSE. The Match algorithm is designed to give each individual applicant and program the best possible outcome based on the rankings they submit. It does NOT in any way attempt to maximize the number of applicants placed. It will NOT place an applicant into a less-preferred position in order to permit other applicants to be matched. Similarly, it will NOT place a less preferred applicant into a program in order to permit more positions to be filled in other programs. As noted above, we strongly encourage you to rank ALL programs that are considering you and that you find acceptable. Doing otherwise will not get you a better position, but may reduce your chances of matching.

More information about the algorithm used by the APPIC Match:

https://www.natmatch.com/psychint/aboutalg.html

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QUESTION: I've heard that I should tell my "first choice" program that they are ranked as my #1 choice. Is this true?

ANSWER: Absolutely not, as this is prohibited by the APPIC Match Policies. Applicants may not communicate any ranking information to sites, nor may sites communicate any ranking information to applicants (see APPIC Match Policy #5).

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QUESTION: Is it OK to share information about my rankings and preferences with my friends on a social networking site, such as Facebook?

ANSWER: You should refrain from posting your rankings or program preferences on Facebook, other social networking sites, e-mail lists, or discussion boards/forums. In recent years, we have heard feedback from Training Directors who inadvertently learned about individuals' rankings from one of these forums.

The Match Policies state, "Participants in the APPIC Match, including applicants and internship programs, may not communicate, solicit, accept, or use any ranking-related information pertaining to either Phase of the Match prior to the release of the results for Phase II of the Match."

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QUESTION: What if I still have questions about the ranking process or other aspects of the Match?

ANSWER: For questions about your Match registration or difficulties using the online system on the Match web site, please contact National Matching Services at (416) 977-3431. Applicants who have not received the ranking instructions sent to them by NMS via e-mail may download the instructions from:

http://www.natmatch.com/psychint/APPICMatchParticipation.pdf

Programs that have not received the ranking instructions sent to them by e-mail should contact NMS.

Other questions may be directed to the APPIC Match Coordinator, Dr. Greg Keilin, at gkeilin@mail.utexas.edu or (512) 475-6949.

Additional information about constructing a Rank Order List may be found at:

1. http://www.appic.org/ - click on "Match", then on "About the Match," then on "Frequently Asked Questions" -- and finally on the section, "Preparation and Submission of Rank Order Lists."

2. http://www.natmatch.com/psychint/ - Choose the "For Applicants" or "For Internships" tab, then choose the appropriate option in the left-side menu.



MATCH NEWS: Match Update (January 20, 2014)


This e-mail contains a number of important updates regarding the APPIC Match:

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ROLIC SYSTEM: The ROLIC (Rank Order List Input and Confirmation) System is now open for Phase I of the Match via the Match web site:

http://www.natmatch.com/psychint
(Click on the "For Applicants" or "For Internships" tab near the top
of the screen, then choose "Log in" from the left-side menu)

NMS needs to receive either a Rank Order List or a withdrawal from EVERY registered applicant and program no later than 11:59 pm Eastern Time on Wednesday, February 5, 2014. If you do not intend to submit any rankings for Phase I of the Match, you MUST formally notify NMS via the online system, as explained below under "NO RANKS TO SUBMIT."

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RANKING INSTRUCTIONS: Instructions on how to submit your rankings and receive your Match results were sent to applicants and Training Directors via e-mail (as a PDF document). Complete instructions are also available on the Match web site at the link shown above.

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RANKING TIPS: VERY important tips for applicants about how to rank programs will be distributed via MATCH-NEWS over the next few days.

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CODE NUMBERS FOR THE MATCH

APPLICANTS: If you have not yet entered your five-digit Applicant Code Number into the AAPI Online service, please do so as soon as possible. To enter your code number into the AAPI Online, log in to https://portal.appicas.org/ using your AAPI Online login information and select "Applicant Code Number for the APPIC Match." Once you have entered your five-digit Applicant Code Number in this manner, you do not need to do anything else to communicate your code number to programs.

Applicants should obtain Program Code Numbers from the list of internships participating in the Match that is available on the Match web site, http://www.natmatch.com/psychint (select the option for "List of Participating Internships" from the menu on the left side of the page). Applicants can also obtain Program Code Numbers when submitting rankings via the ROLIC system. If you have difficulty locating the Code Number for a particular program, please contact the program directly.

INTERNSHIP TRAINING DIRECTORS: Programs have a number of ways to obtain Applicant Code Numbers: (a) by reviewing the list of applicants who are registered for the Match (http://www.natmatch.com/psychint - select the tab "For Internships" near the top of the page, then select the option for "List of Registered Applicants" from the left-side menu), (b) by searching for applicants by name when submitting rankings via the ROLIC system, or (c) from the AAPI Online service (click on the icon in the "Application Status" column when viewing a list of applicants). Programs that have difficulty locating the Code Number for a particular applicant should contact that applicant directly.

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NO RANKS TO SUBMIT

APPLICANTS: Applicants who do not wish to submit any rankings of programs for Phase I of the Match MUST withdraw using the online system. Applicants who withdraw from Phase I of the Match may still choose to participate in Phase II of the Match. (For more information on the implications of withdrawing from Phase I, see http://www.natmatch.com/psychint and select the tab "For Applicants" near the top of the page, then select the option for "How to Withdraw from the Match" from the left-side menu.)

Please note that applicants may only participate in Phase II of the Match if they have registered for the Match on or before February 5, 2014.

INTERNSHIP PROGRAMS: Programs that have positions available but no applicants to rank for Phase I must submit a list with no ranks in the ROLIC system. This will leave the program active in the Match so that its unfilled position(s) will be included in Phase II of the Match. If a program no longer has any positions available, the program must withdraw from the Match via the ROLIC system. A program that withdraws in Phase I will not be included initially in Phase II, but may be reinstated for Phase II by submitting a written request to NMS.

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WHERE IS MY PASSWORD FOR THE ROLIC SYSTEM?

APPLICANTS: If you are an applicant who has already registered for the Match but you cannot remember your 5-digit Applicant Code Number and/or password, you can obtain this information by going to the Match web site and selecting the tab "For Applicants" near the top of the page, then selecting the option "Log-in (Registered Applicants)" from the left-side menu. A link is provided on that page for applicants who do not know their Applicant Code or password. You will be required to provide the answers to your security questions in order to obtain your Code Number (which will be displayed on the screen) and your password (which will be sent to you by e-mail).

Please Note: To obtain either your Applicant Code Number or your password, you must first identify yourself by entering your name and e-mail address. These all must match EXACTLY with what is on file for you. If you have registered previously but the system does not recognize you, it may be because you are entering your name differently (e.g., with or without a middle name or initial or punctuation) or are providing a different e-mail address. If you have registered for the Match but are unable to retrieve your Code Number or password from the system, please contact NMS.

INTERNSHIP TRAINING DIRECTORS: Your password for the 2014 Match was sent to you previously by NMS via e-mail. Your Match password changes each year, and thus you cannot use a password from a previous year; also, your Match password is DIFFERENT from your APPIC Directory Online and AAPI Online passwords. If you are unable to locate your password, please contact NMS.

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CHECK YOUR E-MAIL ADDRESS: When submitting your Rank Order List, please carefully check your e-mail address for accuracy. Specify the e-mail address at which you wish to receive your Match results. You may use the online system to make any necessary changes.

Also, please remember that "spam" filters used by your e-mail server or program can result in your not receiving any e-mailed messages from NMS, including your Match result. If possible, adjust your e-mail program to always allow incoming e-mail from psychint@natmatch.com, matchinfo@natmatch.com, and/or any other address with the domain @natmatch.com. If you don't receive your e-mailed Match results in a timely manner, be sure to check your "spam" or "junk mail" folder.

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APPLICANTS: DOWNLOAD COPIES OF YOUR AAPI ONLINE APPLICATIONS

Applicants are strongly encouraged to download and keep a copy of the applications that they submitted via the AAPI Online service (if they haven't done so already) for future reference. Applicants may download a copy of the application for each site to which they applied (which includes site-specific cover letters and essays) and/or the basic version of their application without the site-specific information. Transcripts, letters of recommendation, and DCTs' verification of eligibility are excluded from each download.


MATCH NEWS: Match Participation (January 16, 2014)


It is important for all participants to remember that they have agreed, via the Match Agreement, to abide by the results of the Match. Internship programs that submit a Rank Order List are required to accept the applicants to whom they are matched. Similarly, applicants who submit a Rank Order List are required to attend the internship program to which they are matched.

The Match Policies state:

"Results of the APPIC Match constitute binding agreements between applicants, internship programs, and APPIC that may not be reversed without APPIC's consent."


We appreciate that, for some applicants, personal and professional circumstances may complicate your decision-making process related to the submission of your Rank Order List and/or your attendance at a particular site. Examples of such situations include one's academic progress, separation from a partner, child care issues, etc. We encourage those of you with complex personal and professional considerations to consult with all relevant parties (e.g., family members, Director of Clinical Training, other doctoral faculty) PRIOR to submitting your Rank Order List. This will minimize, if not prevent, the likelihood of your not being able to follow through on your commitment.

The APPIC Board of Directors intends to carefully monitor and enforce the policy that the Match constitutes a binding agreement. Violations of APPIC Match Policies or Match Agreements by applicants or programs may result in sanctions by APPIC (e.g., being barred from future matches) or legal action by other Match participants. In addition, violations by applicants may result in disciplinary action by the applicants' graduate and/or internship programs.

If you have doubts about your willingness or ability to fulfill your obligations through the Match, we strongly recommend that you withdraw from the Match and not submit a Rank Order List. If you wish to consult with APPIC about your specific situation, you may use APPIC's "Informal Problem Consultation" service (for details and contact information, see www.appic.org and click on "Problem Consultation").

Please note that applicants who withdraw from Phase I of the Match may still choose to participate in Phase II of the Match and/or the Post-Match Vacancy Service if their personal or professional circumstances change, enabling them to fully commit to an internship position at that time.


MATCH NEWS: Program Updates 1/15/14


PROGRAM UPDATES - January 15, 2014

NOTE: This is the last "Program Updates" e-mail that will be distributed during Phase I of the Match.

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APPIC Member #: 1946
Site Name: Bexar County Juvenile Probation Department
Location: San Antonio, TX
Training Director: Jeannie Von Stultz, Ph.D. - 210-335-7515 - jvonstultz@bexar.org

The Bexar County Juvenile Probation Department is pleased to announce that we are increasing the number of internship positions from 4 to 6. We are also pleased to note that the internship stipend will increase from $17,500 to $25,000. Interns will also be eligible for health insurance benefits.

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APPIC Member #: 2162
Site Name: Mercy Hospital Springfield-Marian Center Psychology Internship Program
Location: Springfield, MO
Training Director: Charles F. Coller, Ed.D., Psychology Training Director, charles.coller@mercy.net

It is with regret that our program will not be funded this upcoming internship year, 2014-2015. As a result we are not unable to offer any positions for an internship.


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APPIC Member #: 2044
Site Name: HealthPoint
Location: Renton, WA
Training Director: Jim Berghuis, PhD - Jberghuis@healthpointchc.org

We are pleased to announce that we have funding for an additional internship position. We now have 6 F/T intern positions for the 2014-2015 internship year.


MATCH NEWS: Ranking Instructions (January 13, 2014)


This e-mail describes the ranking instructions that are being provided to applicants and internship programs (ranking instructions are NOT provided to academic programs):

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RANKING INSTRUCTIONS FOR APPLICANTS: Instructions on how to submit your rankings and receive your Match results are sent as a PDF document by e-mail from National Matching Services Inc. to all registered applicants. If you are an applicant who registered for the Match prior to January 8, you should have already received these instructions; if you registered after January 8, your instructions will be sent within 3 business days following your registration (excluding weekends and holidays). Please contact NMS directly if you do not receive your instructions by e-mail within the indicated time frame. The instructions are also provided on the Match web site, as described below.

The password that you previously provided on the Match web site will be required to submit your rankings for the Match and to access your Match result and other restricted information on the NMS web site. Be sure that you KEEP YOUR PASSWORD CONFIDENTIAL -- to prevent use by unauthorized individuals (yes, it has happened).

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RANKING INSTRUCTIONS FOR INTERNSHIP PROGRAMS: Instructions on how to submit your rankings and receive your Match results are sent as a PDF document by e-mail from National Matching Services Inc. to all registered programs. If your internship program was registered for the Match prior to January 10, you should have already received these instructions; if your program was registered after January 10, your instructions will be sent within 3 business days following your registration (excluding weekends and holidays). Please contact NMS directly if you do not receive your instructions by e-mail within the indicated time frame. The instructions are also provided on the Match web site, as described below.

These instructions also include your personal and confidential password, which is assigned to you by NMS. This password will be required to submit your rankings for the Match and to access restricted information on the NMS web site. Training programs that registered for the Match in prior years have been assigned a new password by NMS for this year's Match; the password from last year is no longer valid. Be sure that you KEEP YOUR PASSWORD IN A SAFE LOCATION -- to prevent use by unauthorized individuals (yes, it has happened) and so you can locate it when you need it.

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ONLINE RANKING INSTRUCTIONS: NMS has posted complete information for both applicants and internship programs on preparing and submitting Rank Order Lists on the APPIC Internship Matching Program web site:

http://www.natmatch.com/psychint

Click on either "For Applicants" or "For Internships" near the top of the screen, then choose the appropriate option from the left-side menu.

The online ROLIC (Rank Order List Input and Confirmation) system will be available for entering or changing Rank Order Lists and related information as follows:

Phase I of the Match: From January 20, 2014 through February 5, 2014 at 11:59 p.m. ET

Phase II of the Match: From February 27, 2014 through March 17, 2014 at 11:59 p.m. ET

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LISTS OF REGISTERED INTERNSHIPS AND APPLICANTS: The following lists are available on the Match web site (http://www.natmatch.com/psychint):

1. FOR EVERYONE: A list of programs that are participating in the Match may be accessed by clicking on "About the Match" near the top of the screen, and then "List of Participating Internships" from the left-side menu.

2. FOR USE BY INTERNSHIP PROGRAMS ONLY: An up-to-date list of applicants who have registered for the Match is available by clicking on "For Internships" near the top of the screen, and then on "List of Registered Applicants" in the left-side menu. In order to access this list, training sites must enter the 6-digit program Code Number of a program at their site and their site's password provided to them by NMS (the password is sent via e-mail as described above).

3. FOR USE BY DCTs OF APPIC-ASSOCIATE DOCTORAL PROGRAMS ONLY: An up-to-date list of your students who are registered for the Match may by accessed by clicking on "For Doctoral Programs" near the top of the screen, and then on "List of Registered Students" in the left-side menu. DCTs must enter their 3-digit Associate number and the password provided to them by NMS in order to access this list.