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APPIC Directory
Update Instructions This document provides detailed instruction
to assist you with updating your Directory information. Every year, the greatest
dissatisfaction of students using the Online Directory is inaccurate program information.
Please take the time to review your program information carefully. A frequent
request from students is for more information about the programs, so please utilize
the text fields provided to describe your program completely. In preparation
for updating your Directory information, training directors of internship programs
will need access to the AAPIs from their current (2007-2008) and next year's (2008-2009)
internship classes. Updating your Directory information is a simple and
straightforward process: 1. Go to the APPIC web site
at www.appic.org. Click on "Access the Directory
Online" (listed under the "Directory" heading in the menu on the right-hand side
of your screen). 2. To login to the Directory, go to the APPIC Member
Program Login box and enter your Program ID and password for the program that
you are editing. If your site has more than one program (e.g., an internship and
a postdoctoral program), each program will have its own login ID and password,
and you will need to update both programs. ( NOTE: If you would
like to change your password, click on the link "Change Account Password". Enter
your new password and press the update button.) 3. To begin updating
your program information, click on the link "View/Edit Program Record." Please
carefully review every field in your record to ensure that it is accurate -- do
not assume that last year's information is correct. Required fields are
indicated by an asterisk. These fields must be filled in prior to submitting your
Directory information to APPIC for publication. If you do not fill in a required
field, an error message will occur when you submit your program information. 4.
Note that personal contact information for the Training Director and Chief of
Psychology is included on the program editing page. However, only the names and
titles of the Training Director and Chief will appear in the public section of
the Directory Online. The other contact information will be available only to
APPIC administrative staff and the APPIC Board. 5. At any time, if
you wish to save your work but are not yet ready to submit for publishing, you
may use the " Save But Don't Submit to APPIC " button designated
for this purpose. However, don't forget to return later (prior to the May 5th
deadline) to complete and finalize your updates. You may also want to use the
"Save But Don't Submit" button periodically as you are updating to save your entries
as you work. 6. Once you have completed the review and edit process,
you must finalize your Directory information by submitting it to the APPIC
Directory editors for review . To do this, you must complete the certification
statement by pressing the "I AGREE" button, then press the "
Save and Submit to APPIC " button. 7. Once finalized
and submitted to APPIC, no further action is necessary unless you are notified
by one of the Directory editors that there is a problem with information you submitted.
You will receive a confirmatory email from the Directory editors once your program
information has been reviewed and approved. (Please note that during the update
period the editors have hundreds of programs to review, so it may take 1-2 weeks
to receive a confirmatory email regarding your program's submission). Below
are some important points about some of the fields that may need special attention: •
Institution: The institution name is a searchable
field whereas the Department field is not. Thus, consider what parts of the name
of your facility would likely to show up on a search by applicants and put that
in the Institution field. Also, please be as consistent as possible with the Institution
name you use in the Directory and for the Match, particularly for consortia, for
VA institutions and for phrases like "medical Center" vs. "healthcare
system" vs. "hospital". • Department:
This field is not searchable. Thus, you should put the part of the facility
name that applicants are most likely to search on in the Institution Name. •
Web Site : When entering the URL for your web
site, do not include the text, "http://". If your site has more than one web
site, only put the primary web site into the field. If you put both addresses
in the web site text field your web site hyperlink will not work. If you are using
a secure server requiring an https:// prefix, set up a referral page from an http://
address to forward to your secure server site. (If needed, ask your server support
staff for help in setting this up). • Email Addresses:
If you are listing more than one email address for your site, use
commas between the addresses instead of the word "or". • Contact
Information for Training Director and Chief Psychologist : In
these boxes, you will see a field for "Mailing address same as program." By checking
"yes" you will indicate that APPIC should use the program's address as that individual's
mailing address. We strongly encourage you to also provide additional contact
information (phone, fax, email, billing address), which will only be used by APPIC
for APPIC business. This contact information is not for public view and will be
used by APPIC when needed to contact you directly. • Stipend
Information : Make sure you specify your dollar values
( U.S. or Canadian) in this field. Stipends should be specified as a yearly amount.
• Applicant Interviews : This
required field specifies whether your internship or postdoctoral
program conducts interviews. If you do not conduct on-site or telephone interviews,
or if you only conduct an open house with no other interview, select "No". If
"No" is selected the subsequent fields regarding on-site interviews and interview
notification dates are grayed out and are not required. • Applicant
Requirements : The Credal Oath field is required
, and asks whether your program requires trainees to sign a Credal Oath
(statement about personal behavior and/or religious beliefs) as a condition of
admission to the program. If you do have a Credal Oath, you are asked to provide
(in a text box) a means for students to access the full text of the statement
(e.g., web site address or contact phone number). If you do not know whether your
site has a Credal Oath or not, it probably does not. •
Applicant Requirements : Please note whether
or not your site has an application fee in the Applicant Requirements section.
Also, if you use the AAPI, you should not require a special, separate letter from
the Director of Clinical Training. • Master's Degree
Required : Select YES for this question only if you require
interns to have a master's degree conferred. For example, some internships need
the master's degree conferred for billing purposes. • Minimum
Number of AAPI Intervention and Assessment Hours: Please note that
the definitions of these correspond with AAPI section 3, number 1 (Intervention
and Assessment Experience - Total Intervention and Assessment Hours). Please specify
the minimum number of intervention and assessment hours that are required of applicants
to your program (if your program has minimum requirements). Please note that the
intervention and assessment hours should be calculated on the number of hours
expected to be completed by November 1st, 2008. • Training
Opportunities : Carefully review the "Training
Opportunities" section. Are your site's training opportunities accurately designated
as either a "major" or an "informal / minor / external" rotation? Applicants can
perform searches of specific training opportunities in the Online Directory, so
this field is important for goodness-of-fit between applicants and sites in regards
to training goals and opportunities. • "Characteristics
of Internship Class" Table : IMPORTANT :
When entering information in this table about practicum hours for your intern
classes, please refer to your 2008-09 interns' AAPIs as follows:
Total Completed AAPI Intervention and Assessment Hours (by Nov. 1st): Section
3, number 1. If you have any questions or
run into any difficulties in modifying your Directory information, please feel
free to contact APPIC Central Office at (202) 589-0600 or email the Chair of the
Directory Committee: Phi Loan Le , Psy.D.
APPIC Directory Editor
Le_PhiLoan@sac.edu
20 April
2008 | 
