APPIC Application for Psychology Internships
This page provides news and information about the AAPI Online service. APPIC stongly encourages the intern applicant to consult and work closely with your Director of Clinical Training (DCT) throughout the application process. You may quick-jump to the following topics on this page:
- The Applicant Portal training video for the 2012-2013 application cycle is available at: http://www.youtube.com/watch?v=y2N8zKml-Y8
- The AAPI Online applicant portal is available for the 2012-2013 application cycle (https://portal.appicas.org). It is provided to students information to create and develop their internship applications. Current students may still find this video helpful but there are always enhancements being added to the AAPI Onine! See above for link to video.
Training materials are always in the process of being developed. As new training materials are released, you will find links to them in this section. A series of webinars were offered to internship Training Directors and academic Directors of Clinical Training (DCTs). These interactive seminars allowed TDs and DCTs to see live demonstrations and ask questions of the AAPI Online team.
- APPLICANTS: Click here to view the 16-minute training video for the AAPI Online applicant portal. How to send a reference request - Click Here.
- DIRECTORS OF CLINCAL TRAINING (DCTs): A training video for DCTs - Click Here.
- INTERNSHIP TRAINING DIRECTORS: A training video and a slide presentation Click Here.
- REFERENCE WRITERS: A training video is available: Click Here.
ACCESS THE AAPI ONLINE
Access the AAPI Online as follows:
APPLICANT PORTAL: If you are an applicant, click here to access the AAPI Online Applicant Portal to create and develop your application. We strongly recommend that you read the general instructions upon entering the portal (see the "Instructions" link on the left). As you enter different sections of the AAPI Online, you should click the "Instructions for this section" link in the upper right portion of each page. As you work on your application, be sure to click the "SAVE" button at the bottom of each page in order to save your work.
DCT PORTAL: This portal is for academic Directors of Clinical Training (DCTs) who will be providing the verification of internship eligibility and readiness for their students. If you are a DCT, you will not have access to this portal until one of your students requests such verification, at which time you will receive an e-mail with the appropriate login information. If you have already received your login information via e-mail, click here to access the DCT Portal.
REFERENCE PORTAL: This portal is for individuals (e.g., faculty, supervisors) who are providing letters of reference for students. Once a student has designated you to the AAPI Online Service as someone who will be providing a letter of reference, you will receive an e-mail that contains links and instructions for accessing the AAPI Online Reference Portal. If you are providing a letter of reference and have already received your login information via e-mail, click here to access the AAPI Online Reference Portal.
SELECTION (TD) PORTAL: This portal is for internship programs to access and review submitted applications. The portal can be accessed here. Please note that, currently, you will only be able to see materials from last year’s applicant pool. The new portal will generally be available in August of each year.
The AAPI Online is the culmination of a multi-year effort by APPIC to make the internship application process more cost-effective and efficient for applicants, doctoral programs, and internship sites. The AAPI Online has been a collaborative process with APPIC’s partner, Liaison International, a company that specializes in Centralized Application Services. The content of the AAPI was created with input from APPIC-Member internship programs, APPIC-Doctoral program Associates, and doctoral psychology graduate students.
APPIC is always open to hearing your feedback and comments about the AAPI Online. Please direct your feedback, comments, and concerns to Dr. Jason Williams at firstname.lastname@example.org.
The AAPI Online will be used for each upcoming selection cycle (for internships taking place in the next year). The AAPI Online should be used by students to apply to all APPIC-member internship programs as well as those non-member programs that register to participate in the APPIC Match. All applications must be submitted online, and no site may request a printed copy of a student's application materials. This has worked very successfully in the past few years and members and students find the process easy to navigate and an efficient use of their time. The use of the AAPI Online to apply to programs that are not participating in the APPIC Match is prohibited.
Here is an overview of the process:
- Applicants access the AAPI Online via the "Applicant Portal," which means that they will use their internet browser to create an account, enter information into the various fields of the AAPI, and ultimately submit their completed application to internship sites. Applicants may create multiple versions of cover letters, CVs and essays (e.g., in order to tailor these items to different sites and/or settings) if they wish to do so.
- Once an applicant completes the portions of the AAPI that need to be verified by her/his Director of Clinical Training (e.g., total hours, dissertation progress, etc.), the student will generate an electronic request to her/his DCT. The DCT will then either approve the information (via an electronic signature) or ask the student to make changes, and provides additional information as appropriate.
- The applicant will also request letters of recommendation by generating electronic requests (via e-mail) to individuals of her/his choosing. These individuals will upload their letters directly into the AAPI Online. While the applicant will not be permitted to view the content of the letter, she/he may attach it to as many or as few applications as desired. In other words, the applicant can decide which letters of reference are submitted to each internship site.
- The applicant also submits one official copy of all graduate transcript(s) directly to the application service via regular mail. These transcripts are verified as official, scanned into the system, and attached to each application that is submitted by the applicant. Undergraduate transcripts are no longer allowed as a supplemental upload but programs may request a copy AFTER the match for appointment reasons. Some universities will not separate the undergraduate transcripts from the graduate transcripts and these are permissable.
- If a program requires applicants to submit materials that are not a part of the regular AAPI Online application (e.g., testing reports or case summaries), the applicant will need to obtain the required information, convert it into an electronic document (e.g. via scanning), upload it to the AAPI Online service, and attach it as "supplementary materials" to the application that is submitted to that program. These are the only allowed supplemental materials. Rank order lists or specific issues can be addressed in the cover letter.
- Once an applicant has completed all aspects of the application, she/he chooses the "designated" sites to which the application is submitted electronically. The applicant has the flexibility to decide which cover letter, essays, letters of recommendation, CVs and if requested, supplemental materials are submitted with each application.
- Once submitted, the application is instantly available to the internship site for review. Training Directors and selection committees may review applications online, sort and select applications based on various criteria, and download application information in various formats. Please send your transcripts to: AAPI Online Transcript Department at P.O. Box 9117, Watertown, MA 02471.
In establishing the fees for the AAPI Online, the APPIC Board was clear in its mission to ensure that the cost of the application process would not increase for applicants. A 2009 APPIC survey of applicants found that the average student paid $256 to submit their paper-based application materials -- including printing and mailing costs (often using overnight delivery services), costs of obtaining multiple official copies of transcripts, etc. Today (2013) these costs would exceed $500.
The fees to applicants for use of the AAPI Online will be $50 to submit the first application and $25 for each additional application (up to a total of 15 applications; see next paragraph for costs beyond 15 applications). Since the average applicant submits between 13 and 14 applications (per the 2012 and 2013 surveys), submitting a similar number via the AAPI Online will cost $400, plus the cost of obtaining one official transcript for the AAPI Online service. In addition to the financial savings, it has been acknowledged by both students and DCTs that applicants and programs have benefited greatly from the conveniences and features of the service. Plus, we estimate that it has saved more than two million pieces of paper each application cycle that typically get printed and mailed each year.
Data from the APPIC Match consistently show that submitting more than 15 applications does not improve applicants' chances of being matched, and APPIC recommends that most applicants should submit no more than 15 applications. The fee structure has been designed to provide lower costs to students who stay within this guideline. For students who exceed this recommendation, the 16th through 20th application will cost $40 per application, the 21st through 25th application will cost $50 each, and each application over 25 will cost $65 each.
There is no cost to create and develop an application using the AAPI Online service. Fees are charged to applicants only when their applications are actually submitted to internship sites.
It should also be noted that the fees for the AAPI Online have lower fees for similar services provided by other professional organizations.
Here are some examples of other fee structures, including APPIC:
- APPIC: $50 for first application, $25 per additional. Cost per application increases after first 15. Total for 15 = $400.
- CASPA (Physician Assistants): $175 for first application, variable amount per additional. Total for 15 = $805.
- PASS (American Dental Education Association): $238 for first application, $80 per additional. Total for 15 = $1358.
- CSDCAS (Communication Sciences): $100 for first application, $45 per additional. Total for 15 = $730.
- PTCAS (Physical Therapists): $130 for first application, $30 per additional. Total for 15 = $620.
AAPI Online Support:
For questions about the CONTENT, IMPLEMENTATION, OR USE of the AAPI Online, please contact Dr. Jason Williams
For TECHNICAL QUESTIONS or difficulties (e.g., difficulty logging on, uploading, submitting applications, etc.), please contact the AAPI Online technical support team at (617) 612-2899 (hours: M-F 9am to 5 pm Eastern time) or Support@APPICAS.org.